Specialized Recruiting for AEC Design Build companies

Deep-Dive Search Launch Call

Every search begins with a comprehensive launch call. This is not a basic job-order conversation. It is an in-depth discovery session designed to help our team understand every aspect of your company and the position.

• Your company's history, services, culture, and reputation
• Short- and long-term growth plans
• Why the position is available
• Department structure and leadership
• Position responsibilities and performance expectations
• Required and preferred qualifications
• Projects, clients, markets, and technical requirements
• Compensation, bonuses, benefits, and advancement opportunities
• Workplace expectations, travel, flexibility, and location
• The interview and decision-making process
• Characteristics of employees who succeed in your organization
• Reasons a successful candidate should leave a current employer to join you
• Potential objections we may encounter in the marketplace

The objective is to understand not only who you want to hire, but also why the right person should want to work for your company. This allows Luxus Group to represent your organization as a knowledgeable recruiting partner—not as an outside agency reading from a job description.

Creating a Job Description That Attracts Candidates

Many job descriptions are written primarily as internal documents. They explain responsibilities and requirements, but they do not give successful professionals a compelling reason to consider the opportunity. Luxus Group reviews, enhances, and, when necessary, creates a detailed recruiting job description designed to present the entire opportunity.

• A compelling overview of the position
• Information about your company and leadership
• The reason the position is open
• Important projects and clients
• Key responsibilities
• Required and preferred qualifications
• Leadership and advancement opportunities
• Compensation and bonus potential
• Benefits and workplace flexibility
• The impact the new hire will have
• Professional and personal reasons to consider the company

Our goal is to transform the position from a list of requirements into a complete career opportunity. This detailed profile also becomes the foundation for candidate research, recruiting messages, screening questions, interviews, and candidate presentations.

Building the Candidate Search Strategy

Once the opportunity has been defined, our research and recruiting teams develop a targeted search strategy. We identify:

• The most relevant candidate titles
• Companies likely to employ qualified professionals
• Comparable and competing organizations
• Geographic areas with the strongest talent pools
• Related backgrounds with transferable experience
• Required licenses, credentials, and technical expertise
• Relevant project types and market experience
• Potential relocation candidates
• Professionals already within our network and recruiting database

This research allows us to create a focused candidate market rather than relying on a broad résumé search. Our team looks beyond obvious keywords. We examine career progression, projects, employers, licenses, leadership responsibilities, technical specialties, and other indicators that a person may be a strong match.

Proactive, Multi-Channel Candidate Outreach

The strongest candidate is frequently employed, successful, and not actively searching for another job. Reaching these professionals requires more than a single email or LinkedIn message. Luxus Group creates a coordinated sequence of personalized candidate communications across multiple channels, which may include:

• LinkedIn messages
• LinkedIn connection requests
• Email
• Text messaging
• Telephone calls
• Voicemail
• Social media engagement
• Follow-up and re-engagement campaigns

Each outreach campaign is developed around the specific employer and opportunity. Our messages explain why the individual was selected, what appears relevant about the person's experience, and why the opportunity may deserve a confidential conversation. The outreach sequence is designed to create multiple professional opportunities for the candidate to respond without relying on one message being seen at exactly the right time. Our objective is not to send the most messages. It is to create meaningful conversations with the right people.

Initial Screening with Anna, Our AI Recruiter

When a prospective candidate expresses interest, Anna, our AI recruiter, conducts the initial screening conversation. Anna helps us respond quickly, provide a consistent candidate experience, and gather important preliminary information. During the initial screening, Anna verifies:

• The candidate's professional background
• Relevant industry and project experience
• Technical qualifications
• Licenses and credentials
• Leadership or management experience
• Geographic location
• Workplace and travel preferences
• Interest in the specific opportunity
• Compensation expectations
• Interview availability
• Notice period and potential start date
• Willingness to relocate, when applicable
• Any immediate questions or concerns

Anna does not make the final decision about whether a candidate should be presented. The initial screen gives our human recruiting team organized information to review and allows qualified candidates to move through the process efficiently. Technology helps us improve response time and consistency. Experienced recruiters remain responsible for evaluating fit, building relationships, and guiding the hiring process.

Secondary Interview with an Experienced Recruiter

Candidates who appear qualified and interested advance to a detailed interview with a live Luxus Group recruiter. During this conversation, the recruiter goes beyond the résumé to understand:

• The candidate's specific accomplishments
• Project size, complexity, and responsibilities
• Technical and leadership capabilities
• Career progression
• Client-facing experience
• Team-management responsibilities
• Reasons for considering a job change
• Long-term career goals
• Alignment with the employer's culture and opportunity
• Compensation and benefit expectations
• Work-setting, travel, commute, or relocation considerations
• Other opportunities the candidate may be pursuing
• Potential counteroffer concerns
• Questions or reservations about the position

The recruiter also explains the employer's opportunity in greater detail and gives the candidate an accurate understanding of the company, position, interview process, and expectations. This secondary interview is essential because a successful placement requires more than technical qualifications. The candidate must also have the right motivation, expectations, and interest to make a successful long-term move.

Candidate Presentation and Résumé Submission

Before submitting a candidate, the Luxus Group recruiter discusses the process with the individual and confirms permission and interest. We make sure the candidate understands the employer's identity, the position and responsibilities, the compensation range, the workplace expectations, the anticipated interview process, why the recruiter believes there may be a strong match, and what will happen after the résumé is submitted.

Employers receive more than a résumé. Our candidate presentation can include:

• A summary of relevant qualifications
• Important project experience
• Leadership and technical capabilities
• Reasons the candidate is considering the opportunity
• Compensation expectations
• Location and relocation information
• Availability and notice period
• Potential concerns or areas to explore
• The recruiter's assessment of the match

This helps the employer make a faster and more informed decision about whether to schedule an interview.

Interview Scheduling and Candidate Management

When the employer wants to meet a candidate, Luxus Group helps coordinate and manage the interview process. Our recruiters:

• Coordinate schedules
• Confirm interview details
• Prepare the candidate
• Explain the expected interview format
• Confirm continued interest
• Gather feedback after the interview
• Communicate candidate questions and concerns
• Obtain employer feedback
• Coordinate follow-up interviews
• Maintain communication between all parties
• Help prevent unnecessary delays

We remain involved throughout the process so candidates understand where they stand and employers do not lose strong prospects because of communication gaps or scheduling delays.

Offer Negotiation and Acceptance

Luxus Group assists the employer and candidate during the offer process. Before an offer is finalized, we work to confirm:

• Compensation expectations
• Bonus considerations
• Benefits and paid time off
• Start-date requirements
• Relocation needs
• Competing opportunities
• Remaining candidate concerns
• Likelihood of a counteroffer
• Conditions that may affect acceptance

Our recruiters help facilitate clear, professional communication during negotiations. We do not make the hiring decision for the employer or the career decision for the candidate. We help both sides understand the complete offer and work through issues that could prevent an otherwise successful hire. After acceptance, we maintain contact through the resignation, notice period, pre-employment requirements, and scheduled start date.