Office Manager: Role Overview, Responsibilities & 2025 Salary Data
Office Managers oversee daily operations, administrative staff, and office infrastructure for AEC firms. They ensure smooth business operations, manage vendor relationships, and support the firm's culture and efficiency.
What Does a Office Manager Do?
Office Managers oversee daily operations, administrative staff, and office infrastructure for AEC firms. They ensure smooth business operations, manage vendor relationships, and support the firm's culture and efficiency.
What Does a Office Manager Responsible For?
- Manage daily office operations and administrative procedures
- Supervise administrative and reception staff
- Coordinate office supplies, equipment, and vendor contracts
- Manage facility maintenance and office space planning
- Support HR functions including onboarding and benefits administration
- Coordinate company events, meetings, and travel arrangements
- Maintain office budget and track expenses
- Implement and improve office policies and procedures
Office Manager Qualifications & Requirements
Technical Skills
- •Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- •Office management software and databases
- •Budget management and expense tracking
- •Vendor negotiation and contract management
- •HR software and HRIS systems
- •Basic bookkeeping and accounting principles
- •Project coordination
- •Facility and space management
Professional Competencies
- •Strong organizational and multitasking abilities
- •Leadership and team management
- •Excellent communication and interpersonal skills
- •Problem-solving and decision-making
- •Attention to detail
- •Discretion and confidentiality
- •Adaptability and flexibility
Education & Certifications
Education:
Bachelor's degree in Business Administration or related field preferred; equivalent experience considered
Certifications:
CAP (Certified Administrative Professional) or SHRM-CP a plus
Preferred Qualifications
- +5+ years of office management experience, preferably in AEC industry
- +Experience managing administrative teams
- +Knowledge of AEC business operations
- +Familiarity with project management software
Office Manager Market Outlook
Career Advancement Opportunities
Office Managers can advance to senior administrative roles, operations management, HR management, or firm administration. Experience in AEC environments opens opportunities to support larger offices or multi-office operations.
Typical Career Progression:
Sample Job Description Templates
Office Manager
Position Overview
Manage daily operations for our growing AEC firm. Support our team of architects and engineers while maintaining an efficient, welcoming office environment.
Key Responsibilities
- •Oversee daily office operations and administrative staff
- •Manage office supplies, equipment, and vendor relationships
- •Coordinate facility maintenance and space planning
- •Support HR processes including onboarding and benefits
- •Manage office budget and expense tracking
- •Organize company events and team meetings
Requirements
- •Bachelor's degree or 5+ years equivalent experience
- •3-5 years of office management experience
- •Strong proficiency in Microsoft Office Suite
- •Excellent organizational and communication skills
- •Experience managing administrative staff preferred
- •AEC industry experience a plus
Office Manager Salary Ranges (2025)
$65,000
Entry Level: $45K – $55K
Mid Level: $55K – $75K
Senior Level: $75K – $95K+
Salaries vary by experience, location, company size, and specialization.
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