Executive Assistant: Role Overview, Responsibilities & 2025 Salary Data
Executive Assistants provide high-level administrative support to principals, CEOs, and senior leadership in AEC firms. They manage complex schedules, coordinate strategic initiatives, and serve as trusted partners to executives.
What Does a Executive Assistant Do?
Executive Assistants provide high-level administrative support to principals, CEOs, and senior leadership in AEC firms. They manage complex schedules, coordinate strategic initiatives, and serve as trusted partners to executives.
What Does a Executive Assistant Responsible For?
- Manage executive calendars, travel, and meeting logistics
- Coordinate board meetings, client meetings, and firm events
- Prepare presentations, reports, and correspondence
- Handle confidential information with discretion
- Screen and prioritize communications and requests
- Coordinate special projects and strategic initiatives
- Liaise with clients, vendors, and internal departments
- Manage expense reports and reimbursements
Executive Assistant Qualifications & Requirements
Technical Skills
- •Advanced Microsoft Office Suite proficiency
- •Calendar and travel management tools
- •Presentation software (PowerPoint, InDesign)
- •Document preparation and formatting
- •Project coordination
- •CRM and database management
- •Expense tracking systems
- •Meeting coordination and minute-taking
Professional Competencies
- •Exceptional organizational skills
- •Proactive problem-solving
- •Strong written and verbal communication
- •Discretion and confidentiality
- •Professionalism and poise
- •Ability to prioritize under pressure
- •Anticipatory service mindset
Education & Certifications
Education:
Bachelor's degree preferred; equivalent experience considered
Certifications:
CAP (Certified Administrative Professional) preferred
Preferred Qualifications
- +5+ years of executive assistant experience
- +Experience supporting C-level executives
- +AEC industry experience highly valued
- +Ability to work in fast-paced environment
Executive Assistant Market Outlook
Path to Senior Roles
Experienced Executive Assistants can advance to Chief of Staff, Executive Operations Manager, or Office Manager roles. Some transition into project management or business development support.
Typical Career Progression:
Sample Job Description Templates
Executive Assistant
Position Overview
Support the CEO and executive team of our leading AEC firm. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities.
Key Responsibilities
- •Manage executive calendars and coordinate complex meetings
- •Arrange domestic and international travel logistics
- •Prepare board presentations and executive communications
- •Coordinate strategic initiatives and special projects
- •Screen and prioritize incoming requests
- •Liaise with clients, board members, and senior leadership
Requirements
- •Bachelor's degree preferred
- •5+ years of executive assistant experience
- •Advanced Microsoft Office and presentation skills
- •Exceptional written and verbal communication
- •Proven ability to handle confidential information
- •AEC industry experience strongly preferred
Executive Assistant Salary Ranges (2025)
$72,000
Entry Level: $52K – $62K
Mid Level: $62K – $85K
Senior Level: $85K – $110K+
Salaries vary by experience, location, company size, and specialization.
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