Administrative Assistant: Role Overview, Responsibilities & 2025 Salary Data
Administrative Assistants provide essential support to AEC teams by managing communications, coordinating schedules, preparing documents, and ensuring smooth daily operations.
What Does a Administrative Assistant Do?
Administrative Assistants provide essential support to AEC teams by managing communications, coordinating schedules, preparing documents, and ensuring smooth daily operations.
What Does a Administrative Assistant Responsible For?
- Answer phones and greet visitors professionally
- Schedule meetings and coordinate calendars
- Prepare correspondence, memos, and reports
- Organize and maintain files and records
- Process expense reports and invoices
- Coordinate travel arrangements
- Support project teams with administrative tasks
- Order and maintain office supplies
Administrative Assistant Qualifications & Requirements
Technical Skills
- •Microsoft Office Suite proficiency
- •Email and calendar management
- •Document formatting and proofreading
- •Data entry and database management
- •Filing and records management
- •Multi-line phone systems
- •Expense tracking
- •Office equipment operation
Professional Competencies
- •Strong organizational skills
- •Attention to detail
- •Effective communication
- •Time management
- •Team collaboration
- •Customer service orientation
- •Adaptability
Education & Certifications
Education:
High school diploma required; Associate or Bachelor's degree preferred
Certifications:
CAP (Certified Administrative Professional) a plus
Preferred Qualifications
- +2-5 years of administrative experience
- +AEC industry experience beneficial
- +Proficiency in Microsoft Office
- +Strong written and verbal communication skills
Administrative Assistant Market Outlook
Career Development Path
Administrative Assistants can advance to senior administrative roles, executive assistant positions, office management, or specialize in areas like project coordination or marketing support.
Typical Career Progression:
Sample Job Description Templates
Administrative Assistant
Position Overview
Join our team to provide administrative support to architects and engineers. This role is ideal for detail-oriented professionals who thrive in dynamic environments.
Key Responsibilities
- •Answer and direct phone calls professionally
- •Schedule meetings and manage calendars
- •Prepare documents, presentations, and correspondence
- •Maintain organized filing systems
- •Process expense reports and coordinate travel
- •Support project teams with administrative needs
Requirements
- •High school diploma; Associate degree preferred
- •2-4 years of administrative experience
- •Strong Microsoft Office skills
- •Excellent communication and organizational abilities
- •Professional demeanor and customer service focus
- •AEC industry experience a plus
Administrative Assistant Salary Ranges (2025)
$48,000
Entry Level: $38K – $45K
Mid Level: $45K – $55K
Senior Level: $55K – $68K+
Salaries vary by experience, location, company size, and specialization.
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